Process for reviewing and updating job descriptions

A job description (JD) is a written statement of facts describing the scope, responsibilities and organizational relationships of a job.It is intended to provide a clear picture of the position’s role within the organization.It should also focus on the requirements of the job, and not on the skills or abilities of a particular incumbent.

Make sure you have job descriptions for all employees’ positions.Job descriptions should be treated as living, evolving organisms that are frequently reviewed.Set aside time quarterly to take a hard look at your descriptions and revise them as needed.Writing job descriptions is not an activity that many HR professionals would rate as one of their favorites.It’s usually slow, meticulous work that can’t be delegated, and as such has garnered a negative reputation in the field.